Exec Committee Minutes (1 Jun 2009)

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF BLYTH SPARTANS AFC HELD ON MONDAY 1st of JUNE 2009

Present ; K Scott, I Evans, G Young & M Tait (part)
Apologies; A Platten, C Baxter & S Ord.

The first part of the meeting was an update with M Tait. The following were action points raised,
a) MT asked for a copy of the player's rules and regulations for him to update.
b) IKE will look at the options for training during the winter months.
c) IKE to obtain list of released players from PFA
d) IKE to arrange our game in Edinburgh Challenge Cup for Saturday PM.
e) The registration forms for Conference 2009/10 were passed top MT as players can be signed from today onwards.

1 MINUTES OF LAST MEETING.

a) The minutes of the last meeting (11th of May) were approved.

2. MATTERS ARISING.

a) IKE, along with MT, gave a review of the matches booked to date. The fixture list would be released soon. It was commented again that despite recent dialogue a pre-season match with NUFC was looking unlikely.
b) IKE had previously updated the committee with the progress regarding pitch repair, the moving of the pitch and the new goal posts. He was to pursue NCC with the decision on repairs to the changing rooms and the West stand.
c) A candidate for our Commercial Managers position was to be seen this Wednesday. IKE will report back to the committee.
d) KS reported that we are now awaiting planning permission for the new stand.
e) CB to report at next meeting with regards to travel costs/quotes for next meeting.

3. CORRESPONDANCE.

a) IKE has received a letter from Shield Insurance introducing a company called Underwood's? This correspondence will be kept on file and forwarded to Amber Select should they continue to pursue for outstanding monies. IKE will receive alternative quotes for our insurances this year from Bishop Skinner.
b) The rule for our Edinburgh tournament, The Challenge Cup, have been received and published on the website.
c) Details for the AGM, the fixture questionnaire and our application and invoice for Conference North membership have been received. The appropriate documents were signed and will be returned.
d) The "A" form from the FA along with the invoice for membership has been received. Again the appropriate documents have been signed and will be returned to the FA.
e) IKE has received confirmation of G Fenton's fine and touchline ban for next season. The correspondence has been forwarded on.
f) IKE confirmed that Croft Park (PFS centre) will be used as a polling station this coming Thursday.
g) Minutes from Conference board meetings received and will be kept on file.
h) Confirmation from the FA that our FA divisional representative for season 2009/10 will continue to be Dave Robinson.
i) KS confirmed that a final deal has been reached with regards to the leasing of the TV equipment.

4. ANY OTHER BUSINESS.

a) MT will be asked to contact Sky/Setanta in relation to next season's rental now that NUFC are not in the Premiership.
b) KS reported that the planning permission request for the development of the training area is being compiled for submission. The majority of the funding was in place. It was felt that should planning permission be rejected then we would not pursue the issue any further.
c) IKE will arrange a sponsors evening and forum meeting for the same day. After speaking to M Tait it is likely to be on a Saturday when the players are training. We may also be able to include a barbecue and a "meet the players" event.
d) IKE confirmed that work would go ahead this summer to repair the drainage outside the main entrance to the buildings.
e) The "to do list" for the summer was reviewed and updated.
f) IKE will arrange for Invites to be sent to sponsors/VIP's for the Hollyoaks game.
g) IKE updated those present regarding his meeting with the A team managers. Here were to be no changes for the forthcoming season.

5. NEXT MEETING.

The next meeting will be on Monday 15th of June @ 6 PM