Exec Committee Minutes (20 Jul 2009)

MINUTES OF THE EXECUTIVE MEETING HELD ON MONDAY 20th of JULY.

Present ; A. Platten, K. Scott, I. Evans, G. Young, S. Ord, C. Baxter & R. Harding.

1. MINUTES OF LAST MEETING.

a) The minutes of the last meeting (29.06.09) were approved.

2. MATTERS ARISING.

a) Training facilities at Broadway and The Avenues were being used at present. Neither The Bede Academy, The New College nor Delaval Middle were able to offer BS the use of their grounds short term.
b) IKE updated the committee with the latest player registrations. A press release had been posted on the website earlier today.
c) After discussion IKE would ask NCC to visit Croft Park tomorrow to inspect the work undertaken this last week. He will postpone (again) the installation of the new goal posts.
d) Details for the 100 years at Croft Park fixture were discussed. P Castiaux will be asked to produce and circulate a press release ASAP. IKE confirmed that the supporters club had a couple of promotional items planned for the match also. IKE will follow up a centenary tie.
e) IKE confirmed that the AGM/Open Forum on the 6th of August would now include the Sponsors Evening. Invites have been sent to our sponsors last week.
f) IKE requested from CB, KS and GY the poster sites that they are happy to distribute, so that he can take care of the remainder.
g) IKE reported that we had received three offers from supporters to run the refreshment operations two and from away matches on the team coach. The first offer was from Andy Bowren who will take on the responsibility for the majority of matches this season.

3. CORRESPONDENCE.

a) A letter of thanks to the Spartans Chairman from ARP and a letter of thanks to the Spartans secretary from IKE will be sent in relation to our trip to Edinburgh this last weekend.
b) A letter from HMG regarding CRB checks for volunteers and employees was passed to GY for action & monitoring.
c) The pro forma document in relation to corporation tax from the IR has been received and will be passed to our accountants for completion.
d) RH presented a revised document relating to our sponsorship offers which he will be using to attract additional sponsors.
e) IKE confirmed that our fee with application for the NSC has been sent to the NFA. This year the Alliance teams are not taking part and therefore just 10 teams will take part. We have a bye to the last 8.
f) A letter from the FA regarding outstanding fine has been forwarded to GF
g) The Conference Board minutes have been received and will be kept on file.
h) The new/revised bank mandate was given to CB for completion.

4. ANY OTHER BUSINESS.

a) CB will discuss with Mick Tait the pick up spots for next seasons travel as it is thought that less time would be needed. If so then the leave time could be altered. He will also ask Mick for a preferred kick off time for the Boxing Day and New Years Day fixtures.
b) KS updated the committee with the progress of the new stand, which could be completed this week. On completion the contractors will be undertaking repairs to the Cramlington Caravan Stand, which should be completed by the NUFC match on the 4th of August. We (KS/ARP) were to install emergency lighting to the new Croftway covered area.
c) A review of the "To Do List" was undertaken. We would soon be requesting volunteers for numerous paint jobs (showers/changers/social club)
d) GY will arrange for a particular home game whereby BS will promote the "Kick racism out of football" campaign.
e) IKE has confirmed to the supporters club our kit requirements for next season.

5. NEXT MEETING.

The next meeting will be held on Monday 10th of August at 6 PM.